Italy Wedding planning -- are we missing anything major?
I want to first thank anyone who can give any insight or thoughts regarding planning for my wedding. My partner and I have been doing distance on and off for our whole relationship because we are from two different countries. We were originally planning on getting married in Western Canada because that's where my fiancée is from --however, following COVID we've found a lot of venues either aren't reopening to large group events for the foreseeable future (so they won't take make any reservations) OR cost a lot more than we anticipated. Since our families live in completely different places our wedding will feel like a destination wedding no matter where it is. (About 70% of our guests would have to fly to the wedding no matter where it is.) We found what looks to be amazing venue in Italy which excites my side of the family a lot in particular because it's very close to the area my grandparents are from, but we are really nervous about the cost.
Here is sort of a rundown of the costs we've been given for a 70 person wedding.
Reception dinner (includes aperitifs at wedding venue, appetizers, a pasta course, meat course, dessert table in lieu of a cake) = $78/per person (total: ~ $5500)
Wedding ceremony venue (includes chair rentals, officiant, setup): $450 **
Reception venue: $2200-2800 (price varies on if we do it inside or outside, but includes linens, tables, chairs, catering staff, set up/cleanup)**
Alcohol: $2000 (Our guess, the venue charges $17 per bottle of wine and $4.50 for a 650 mL bottles of beer. They recommended budgeting 1 bottle of wine per person for dinner and then we just added more for after)
Photographer: $1000~ (One of my best friends is a wedding photographer who said he'd be willing to do the wedding photos if we paid for his flights)
Wedding dress: $1000 (Hoping this price will include alterations and shoes. I don't want accessories really and already own the jewelry I'd want to wear)
Transport: $300 (Rental car, I have been saving airmiles and have enough to cover our flights)
Favors: $200 (If anyone has ideas for favors please let me know! We aren't too sure what we can do for them since we likely won't be able to buy them until we get to Italy.)
Bridal party gifts: $200 (if anyone has ideas for this again -- we have no idea at this point)
Flowers: $500 (We are only doing bouquets. Our wedding venue is beautiful and they have previously done weddings were they just cut olive branches and bought a crate of lemons and used them to decorate the tables)
Rehearsal dinner: $2000 (For this, we are planning on just doing something laid back but were planning on inviting all of our guests so 70 people. It'll likely be a pizza dinner or something by the pool since where we would be staying is beautiful)
Music: We would be renting speakers and still need to get costs for this, but are planning on hooking up a phone or computer with a playlist. We are also considering if its super hot and nice just doing a pool party after the dinner and an hour or two of dancing back at where we are staying...for the ceremony my partner is a musician and will likely be asking a friend(s) to play the ceremony. It might just be one of his friends on a violin or something simple.
Lastly, because it's in Italy we are trying to cover some of the accommodation for our guests. This is what is stretching our budget and making our budget hard to figure out. We would be paying for two nights for everyone at essentially a big castle thing in the town. We would be booking the whole place so there wouldn't be anyone there who wasn't invited to the wedding. It works out to be $7860, BUT it would mean everyone would be in the same place. The rooms are beautiful, there's pools and kitchens so everyone can make food there if they want to grab cereal or something for breakfast or go out to eat. AND it is within walking distance of the wedding venue and the reception. (Parking is also free.)
So projected wedding total is: ~$23,210 (USD)
** Note: One thing I do like about the venues is that there is a Plan B for both if the weather is bad. If it rains it would actually be cheaper, but they are set up that we don't have to panic or find a backup if it rains since we'd prefer to do the ceremony and dinner outside.
Other costs considered are that we are doing Evites so those are free, I'm planning on doing my own hair and makeup, we've already signed the marriage certificate because we needed it for immigration, we don't want videos, my partner has a suit already, and we aren't including wedding ring costs in this.
Anyone who has done a destination wedding and has any advice please let us know. I feel like if we weren't covering accommodation for guests it'd feel really reasonable ($15350), but we're worried that asking guests to travel for us will already be asking a lot financially so we were hoping to make this less stress free for everyone invited. Also, the reception dinner/venue are set prices. You can make it more expensive, but they said they do not have a cheaper option. We are going to see if there are any other restaurants in the town that could do the dinner, but for now this is the number we have.
Thank you soo much again for any advice or help or just good karma you can send our way because wedding planning is more intense than I ever anticipated lol.